Privacy Policy
We believe in data for positive change. We also understand that customers need to be able to trust us with their data. We’re committed to processing, holding, and using our customers’ data safely and ethically at all times.
Welcome to our full privacy policy. Coefficient Systems Ltd (”we”, “us”, “our”), take the privacy of its users (”user”, “you”, “your”) very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you.
Please read this privacy policy carefully.
Definitions and interpretation
In this privacy policy, the following definitions are used:
Data: Collectively all information that you submit to Coefficient Systems Ltd via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;
Cookies: A small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies);
Data Protection Laws: Any applicable law relating to the processing of personal Data, including but not limited to the GDPR, and any national implementing and supplementary laws, regulations, and secondary legislation;
GDPR: The UK General Data Protection Regulation;
Coefficient Systems Ltd, we or us: Coefficient Systems Ltd, a company incorporated in England and Wales with registered number 11331912 whose registered office is at 85 Great Portland Street, London, W1W 7LT;
UK and EU Cookie Law: The Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011 & the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2018;
User or you: Any third party that accesses our services and is not either (i) employed by Coefficient Systems Ltd and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Coefficient Systems Ltd and accessing the Website in connection with the provision of such services;
Website: The website that you are currently using, https://coefficient.ai/, and any sub-domains of this site unless expressly excluded by their own terms and conditions.
In this privacy policy, unless the context requires a different interpretation:
the singular includes the plural and vice versa;
references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;
a reference to a person includes firms, companies, government entities, trusts and partnerships;
"including" is understood to mean "including without limitation";
reference to any statutory provision includes any modification or amendment of it;
the headings and sub-headings do not form part of this privacy policy.
Scope of this privacy policy
This privacy policy applies only to the actions of Coefficient Systems Ltd and its Users.
Our Website may include links to other websites. We have no control over such websites and are not responsible for their content, privacy statements, or use of data. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.
For purposes of the applicable Data Protection Laws, Coefficient Systems Ltd is the "data controller". This means that Coefficient Systems Ltd determines the purposes for which, and the manner in which, your Data is processed.
Data collected
We may collect the following Data, which includes personal Data, from you:
Company name;
Your name;
Your job title;
The topic of your enquiry;
Which services you may be interested in;
Contact Information such as email addresses and telephone numbers;
Your IP address;
Your web browser type.
in each case, in accordance with this privacy policy.
How we collect Data
We collect Data in the following ways:
data is given to us by you;
data is received from other sources, for example, from an open list;
data is collected automatically;
surveys;
competitions;
Payments.
Data that is given to us by you
Coefficient Systems Ltd will collect your Data in a number of ways, for example:
when you contact us through the Website, by telephone, post, e-mail or through any other means;
when you elect to receive marketing communications from us;
in each case, in accordance with this privacy policy.
Data that is received from publicly available third-party sources
We may receive Data about you from various third parties or publicly available sources, including but not limited to:
CrunchBase;
Cyberleads;
LinkedIn Sales Navigator.
Data that is collected automatically
To the extent that you access the Website, we will collect your Data automatically, for example:
We automatically collect some information about your visit to the Website. This information helps us to make improvements to Website content and navigation and includes your IP address, the date, times and frequency with which you access the Website and the way you use and interact with its content.
We will collect your Data automatically via cookies, in line with the cookie settings on your browser. For more information about cookies, and how we use them on the Website, see the section below, headed "Cookies".
We have the following 3rd party services present on our website, which may process visitor data such as IP address:
Google Analytics
Squarespace
Facebook
Workable
Sendgrid
Beehiiv
Our use of Data
Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience. Specifically, Data may be used by us for the following reasons:
internal record keeping;
transmission by email of marketing materials that may be of interest to you;
improvement of services/products.
in each case, in accordance with this privacy policy.
We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed "Your rights" below).
For the delivery of direct marketing to you via e-mail (for example, our newsletters), we'll need your consent via double opt-in.
double opt-in means you sign up to receive emails from us via a short form, and then receive an opt-in confirmation email. You confirm you want to sign up by clicking the link in the email.
if you are not satisfied with our approach to marketing, you have the right to withdraw consent at any time. To find out how to withdraw your consent, see the section headed "Your rights" below.
Who we share Data with
We may share your Data with our employees, agents and/or professional advisors, in each case, in accordance with this privacy policy.
Keeping Data secure
We will use technical and organisational measures to safeguard your Data, for example, by storing your Data on secure servers.
We are Cyber Essentials accredited. This is a government-backed scheme that helps us to protect our organisation against a range of the most common cyber attacks. You can find more information about this here: https://www.ncsc.gov.uk/cyberessentials/overview
Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this e-mail address: contact@coefficient.ai.
If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
Data retention
Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the Data be deleted.
Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.
Your rights
You have the following rights in relation to your Data:
Right to access the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is "manifestly unfounded or excessive." Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.
Right to correct the right to have your Data rectified if it is inaccurate or incomplete.
Right to erase the right to request that we delete or remove your Data from our systems.
Right to restrict our use of your Data the right to "block" us from using your Data or limit the way in which we can use it.
Right to data portability the right to request that we move, copy or transfer your Data.
Right to object the right to object to our use of your Data including where we use it for our legitimate interests.
To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this email address: contact@coefficient.ai.
If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner's Office (ICO). The ICO's contact details can be found on their website at https://ico.org.uk/.
It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.
Changes of business ownership and control
Coefficient Systems Ltd may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Coefficient Systems Ltd. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the Data for the purposes for which it was originally supplied to us.
We may also disclose Data to a prospective purchaser of our business or any part of it.
In the above instances, we will take steps with the aim of ensuring your privacy is protected.
Cookies
Our Website may place and access certain Cookies on your computer. Coefficient Systems Ltd uses Cookies to improve your experience of using the Website and to improve our range of services. Coefficient Systems Ltd has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected at all times.
All Cookies used by our Website are used in accordance with current UK and EU Cookie Law.
Before the Website places Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling Coefficient Systems Ltd to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended.
Our Website may place the following Cookies:
Strictly necessary cookies
These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.
Analytical/performance cookies
They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
Targeting/social media cookies
Third-party targeting cookies are used for: tracking site usage and previous ads viewed; collecting behavioural data like visited pages, visitor source, and site duration; curating ads based on your preferences; enabling content sharing via social media; and monitoring the use of embedded services. These cookies remember site visits and are typically associated with services provided by other organisations, which could influence the content and messages you encounter on other websites.
Functionality cookies
These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region). By using the Website, you agree to our placement of functionality cookie.
You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please see the help menu in your internet browser. The following links may be helpful in understanding these settings:
You can switch off Cookies at any time, however, you may lose any information that enables you to access the Website more quickly and efficiently.
You can choose to delete Cookies at any time; however, you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.
It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.
For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.
General
You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.
If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.
Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.
Changes to this privacy policy
Coefficient Systems Ltd reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. We will notify users of any changes by posting on our Website.
You may contact Coefficient Systems Ltd by email at contact@coefficient.ai.
Attribution
This privacy policy was created using a document from Rocket Lawyer.
Contact
If you have any queries relating to this policy, or anything else relating to Coefficient, you can get in touch via our contact page or by emailing contact@coefficient.ai.